Every member gets a summary of their locker. You don't have to send it.
A branded email with what's in each member's locker, delivered on the schedule you set. Members stop asking. You stop looking it up.
Your locker at bevSavvy · from bevSavvy Country Club
to: member@example.com · Monthly summary
CC
bevSavvy Country Club
Here's what's in locker 41, Tom.
14 bottles as of September 1. Pulled since your last summary: 2.
Caymus Cabernet Sauvignon 2021
3 bottles
Domaine Faiveley Mercurey 2020
4 bottles
Silver Oak Alexander Valley 2019
2 bottles
Cakebread Chardonnay 2022
3 bottles
Château Talbot 2016
2 bottles
Sent monthly. Change frequency any time.
Open my locker
"What's in my locker?"
The most expensive question at your club.
Every club hears it. At the halfway house, during dinner service, in an email at 9pm the night before a member dinner. Members want to know what's in their locker, and they want to know it right now.
Answering it by hand is a tax you pay every week. Look it up. Walk to the lockers. Email back. Multiply that across a full membership over a year and it's one of the biggest hidden costs in your program.
Automated summary emails make the question unnecessary. Members already know what's in their locker, because it showed up in their inbox last week.
How it works
Set the schedule once
Choose monthly or quarterly at the club level. That's the default every member starts with. No setup per person, no lists to maintain, no opt-ins to chase.
Members adjust their own frequency
Collectors who want a monthly snapshot get one. Members who prefer a lighter touch keep it quarterly, or opt out. The control lives with the member, so no one feels over-emailed.
Every email carries your club's name
The summary goes out with your logo. Members see a polished note from their club, not a software notification. For all they know, you clicked send.
Send one now, any time
Before a big event, at the start of the season, or right after a large delivery, trigger a send with one click from the admin portal. No waiting for the next scheduled run.
For the notes you write yourself, a wine dinner or an allocation, use promotional emails.
Why this quietly changes your program
You stop being the lookup service
When every member gets a current summary on a predictable schedule, the "what's in my locker?" calls drop off. That time goes back to floor service and member events, not data entry. Clubs tell us this one feature saves them dozens of hours a month.
Members stay connected to their own wine
Bottles sitting in lockers are a problem nobody talks about. Members forget what they have and stop thinking about their locker at all. A scheduled summary re-introduces them to their collection, which turns into dinner reservations in your restaurant, and pulls that wouldn't have happened otherwise.
Fewer disputes, because everyone has the same list
When a member says "I had two of those," you're both looking at the same summary from the same date, and the same log behind it. The conversation is about the bottle, not about whose memory is right.
It runs by itself
This is the feature nobody has to remember to use. Once it's configured, it sends. You don't queue it, format it, or check a list. Quiet, ongoing, compound-interest value.
What you control from the admin portal
Members manage their own frequency from their bevSavvy account, so you're not the help desk for email preferences either.
- Set the default sending frequency for the whole club
- Override an individual member's schedule when needed
- Trigger an immediate send with a single click
- Pause, resume, or re-enable sending for specific members
- Review delivery and engagement at a glance
Built for clubs that take their program seriously
Automated summary emails are part of every bevSavvy deployment, included at no extra cost, and they work at any scale. Fifty lockers at a boutique club or four hundred across a multi-venue private club, it runs the same way: set the schedule once, let it run, watch the questions stop.
Golf clubs, country clubs, yacht clubs, private dining clubs and wine storage facilities all use it to keep members connected to their wine without burning your week.
See it from your office. Or the 19th hole.
A short walk-through: what the emails look like, how scheduling works from the admin side, and what a typical month of deliveries looks like at a club your size.
Common questions
How often can summary emails be sent?
Clubs choose monthly or quarterly as the default schedule. Individual members can adjust their own frequency inside their bevSavvy account, so avid collectors can receive more frequent updates without affecting the rest of the membership.
Do members have to opt in?
No. Every locker-holding member receives the default schedule automatically. Members can adjust their frequency or opt out at any time from their own account.
Can we send a summary on demand?
Yes. From the admin portal, trigger a send with a single click. Useful before major events, at the start of a season, or any time a manual push makes sense.
How much time does this actually save?
It varies by club size and how often members historically asked about their lockers, but most clubs report a substantial drop in "what's in my locker?" inquiries within the first couple of months. The larger and more active the membership, the more it saves. Run your own numbers through the wine locker program cost calculator.
Are the emails branded to our club?
Yes. Every summary carries your club's logo so members see a communication from their club, not a generic software notification.
Is this included with bevSavvy or an add-on?
It's included with every bevSavvy deployment at no extra cost.