Wine locker cost calculator: what running it by hand costs you

We've filled in a typical mid-size program. Change the numbers to yours and watch the total move.

Your club

lockers
Lockers currently assigned to a member.
$/ hr
A blended rate for whoever handles locker tasks, you included.

"What's in my locker?"

Calls, emails, and walk-ups. Each one means stopping, looking it up, and getting back to the member.

/ week
min
Find the binder or the spreadsheet, walk to the lockers if you have to, reply.
$2,080 a year, 83 hoursHow the monthly summary ends this one

Bottles in, bottles out

Every bottle that arrives or gets pulled has to be written down somewhere, by someone, ideally the same night.

/ week
min
$2,600 a year, 104 hoursLogging a bottle with a label scan

The audit

Clipboards, every locker, all hands. Most clubs dread it, so it happens less often than it should.

/ year
hours
$600 a year, 24 hoursWhere audit hours really go

How we count it

Only staff time

The total is hours multiplied by your hourly rate, nothing else. No software cost, no lost bottles, no member who didn't renew. It's the floor, not the ceiling.

Here's how we got to these numbers.

The hours nobody sees

These hours never show up on one line. They're eight minutes here and four minutes there, across a dozen shifts. Added up, they're usually a month of somebody's year.

What happens to them

With bevSavvy, members get their locker by email every month, a bottle is logged with a label scan, and the audit becomes a walk with your phone.

See what changes when those hours come back.

Common questions

Are the starting numbers realistic?

They're what we see at a mid-size program: forty lockers, a dozen questions a week, thirty bottles moving, two audits a year. That comes to a little over 200 hours. Yours will differ, which is why every number can be changed.

Does bevSavvy bring this to zero?

No. You still receive bottles and you still pull them. What goes away is the looking-up, the re-typing, and most of the audit. Clubs usually tell us the questions stop first.

How long does it take to switch?

About a week, and most of it is ours. Here's what setup week looks like.